1.Click on the register account tab on nrims.uncst.go.ug

2.To register, use your email address as your username and create a password of your choice.

3.An activation link will be sent to your email — check your inbox or spam/junk folder.

4.Click on that link to activate your account.

Once logged in, you’ll be redirected to the main dashboard.
From there:
• Select NRIMS (the green application)
• Click “My Protocols”
• Click “Submit New Protocol” to begin
• Complete each section in the tabs. Tabs will turn green once completed
• When all tabs are green and progress reaches 100%, the Final Submission button will appear.

If your username or password isn’t working, reset it as follows:
1. Click “Returning User.”
2. In the pop-up window, select “Forgot Password.”
3. Enter your email address and check your email inbox or spam folder for the reset link.
4. Click the link and follow the instructions to reset your password.

If your submission is incomplete:
1. After logging in, select the NRIMS application (green)
2. Click “My Protocols”
3. Click “Edit Submission” under the Actions column on your dashboard.
4. Continue filling in each tab — tabs turn green once completed.
5. When all tabs are completed (100%), the Final Submission button will appear.
6. Edit only the tabs that need changes, then click “Resubmit.”

You’ll receive an on-screen confirmation and an email notification after successful submission.

You can track the progress of your submission in the “Status” column on your dashboard.
You’ll also receive email notifications at each stage of the review process.
Note:
• If your Status shows “Completeness Check” and there’s an “Update Submission” button in the Actions column, click it to update your submission based on the REC’s comments.
• If the Status shows “Completeness Check” but no “Update Submission” button appears, your submission has already passed the completeness check — no action is needed.

If you received reviewer comments:
1. On your dashboard, click “Update Protocol” in the Actions column.
2. The submission will open — make the required edits in the specified tabs.
3. To read the REC’s comments, click “View Comments.”
4. After making corrections, click “Resubmit.”

1. Go to the Protocol Information tab.
2. Click the red “Incomplete” button located at the top left of the page.
3. A table will appear below — click the green “Update” button inside that table.
4. A pop-up will open for entering your education and employment details.
5. Fill in the information and click “Save” at the bottom of the pop-up.

Choose the appropriate review type based on your study:
• Fast Track → For urgent or time-sensitive reviews
• Expedited → For studies involving minimal risk
• Regular → For full board review at the REC meeting
• Exempt → For studies exempted under institutional policy

Type of Review	Industry Sponsored Research	Non-Industry Research	International Students	Ugandan & EAC (PhD) – Non-UMI	Ugandan & EAC (PhD) – UMI	UMI Staff	Masters Student Staff
Initial Review	1000 USD	400 USD	400 USD	300 USD	100 USD	150 USD	60 USD
Amendments	200 USD	200 USD	200 USD	100 USD	100 USD	NO FEE	NO FEE
Expedited	600 USD	300 USD	300 USD	300 USD	150 USD	NO FEE	NO FEE
Annual Review	900 USD	600 USD	600 USD	450 USD	300 USD	NO FEE	NO FEE
Fast Track	900 USD	600 USD	600 USD	450 USD	300 USD	NO FEE	NO FEE

Ensure all fields in the local expenditure table marked with an asterisk (*) have values
greater than zero in at least one of the years.
Also, fill in the Sponsor field located at the bottom of the page.
If you don’t have a sponsor, enter your own name as the sponsor before saving.

Make sure you have entered details under “Recruitment Areas.”
Click the orange “Add New” button to open the pop-up form and fill in all required recruitment details.

If you’ve already submitted your protocol and realized you need to make changes:
• Click the “Withdraw Submission” button under the Actions column on your dashboard.
• Once withdrawn, click the “Update Submission” button to reopen the protocol for editing.
• Make the necessary corrections, then click “Resubmit” to send it again.
Note: If you do not see the Withdraw Submission option in your Actions column, it means the protocol is currently under review and is uneditable.

If you previously deleted your submission and now receive a message that “a similar protocol title already exists in NRIMS,” please reach out for assistance through the Tawk chatbot located at the right bottom corner of the NRIMS page.
Share the following details with the support team:
• Your protocol title
• The email address you use to log into NRIMS
The support team will help you clear the duplicate record so you can resubmit successfully.

To begin your research permit application process:
1. Go to your NRIMS dashboard and locate your approved protocol.

2. Click the “Sync Data to UNCST” button — this will redirect you to the Research
Permit Application System.

3. On the Permit Application page, find the protocol you synchronized.

4. Click the “Update Submission” button in that protocol’s row to open and
complete your research permit application form.

5. Fill in all required sections and submit for review by the UNCST.